Safety and Preparedness Guidelines

For Fun Club Participants, Families & Staff

Creating a safe, inclusive, and supportive environment is our top priority. This guide outlines the safety measures and preparedness protocols in place to ensure the wellbeing of all participants during club activities.

Supervision & Staff Readiness

• A trained staff-to-participant ratio will be maintained at all times.

• All staff are background-checked and trained in:

  • First Aid & CPR

  • De-escalation techniques

  • Supporting individuals with sensory, communication, or mobility needs

Health & Medical Preparedness

• Participants are required to have an up-to-date emergency contact and medical information form on file.

• Medications must be administered by a parent/guardian or caregiver unless otherwise authorized in writing.

• Minor injuries will be treated on-site with first aid, and parents/guardians will be notified.

• In the event of serious illness or injury, 911 will be called immediately, and emergency contacts will be informed.

Behavior Support & Emotional Safety

• We use proactive behavior supports to promote positive social interaction and emotional regulation.

• Participants are encouraged to express needs or discomforts using their preferred communication method.

• If a participant becomes dysregulated or overwhelmed, staff will:

  • Offer sensory breaks or quiet space

  • Use calming techniques

  • Contact family if needed

Environmental Safety

• All field trip and outdoor locations are pre-visited and checked for accessibility, bathrooms, shade, and rest areas.

• Participants must stay with the group and within staff line of sight at all times.

• Staff carry a first aid kit, emergency contact list, and mobile phone on all outings.

Emergency Preparedness

• Regular safety drills (fire, weather, lockdown) are conducted with sensitivity to individual needs.

• In case of an emergency, a designated meeting point will be used:

  • Primary Indoor Site: Nichols Library Meeting Room

  • Outdoor Meeting Point:  Centennial Beach Park

Personal Belongings & Safety Gear

• Participants should bring labeled personal items (water bottle, snacks, sunscreen, medication, etc.).

• Comfortable clothing and shoes are recommended.

• Items not allowed: weapons, sharp objects, or unsafe electronics.

COVID/Illness Policy

• Participants should stay home if they have a fever, active illness, or contagious condition.

• Hand sanitizer and tissues are available on-site and on outings.

• Masks are optional unless otherwise required by venue or health department.